Letter of Invitation

The Online Request for Letters of Invitation is open

Delegates needing a letter of invitation for visa or administrative purposes can submit a request by clicking here.

You will be directed to The Union Services page where you will be requested to either log-in to an existing account or to create a new account. Once logged-in you can click on 'Conferences' then select 'Formalities 2014' to be able to submit your request for a Letter of Invitation. Fields for which you have no information to complete should be left blank.

How:

Delegates needing a Letter of Invitation for visa or administrative purposes will be able to submit a request through the conference online system.

Please note that you will only be able to submit your request once for a smooth operation of the system. Multiple submissions will not be accepted by the system. 

Please pay close attention to the information that you enter when submitting your request, as the data that you enter (first name, last name, organisation, address etc) will appear exactly as it has been entered, including any obvious errors.

Please ensure to respect the format of the submission form. The format of the date is: DD/MM/YYYY and the punctuation is required in order for the submission to be accepted.

Information should be entered as per your passport information. Capital letters should only be used for initial characters.  Please do not use all capital letters when submitting the form. The maximum number of characters allowed (space included) is 55 for the organisation, job title and address fields.

You must hold a valid passport to enter Spain. Your passport must be valid for a minimum period of six months from the date of entry into Spain.

For Whom:

The conference is open to all delegates directly or indirectly involved in activities related to TB, HIV, lung health (asthma, paediatric pneumonia, tobacco control and public health in general).

The Union reserves the right to reject submissions that are not related to the conference. 

Contributors:

Should delegates (chairs, speakers, coordinators and abstract authors) request that the session they will be contributing to be mentioned in the letter of invitation, they are invited to enter its full reference in the Comments section of the submission form.

Include session name and session number (information specified in the sessions description sent to each contributor).

Language:

As English, French and Spanish are the official languages of The Union, letters will be available in these three languages only.

Processing Time:

Once the online Letter of Invitation has been requested, an automatic acknowledgement of receipt will be immediately sent to the submitter. The Letter of Invitation will be emailed in the 48 hours following the submission.  Original letters of invitation are sent by postal mail, only upon request, and the reception date depends on your local postal services. Delegates needing express carrier services should inform the Conference Unit before organising them from their country of residence. The costs related to express shipping are to be borne by the delegate. The Letters of Invitation are to be collected Monday through Friday from 09:00 - 18:00 at the following address:

International Union Against Tuberculosis and Lung Disease (The Union)
68 boulevard Saint-Michel
75006, Paris, France

Please ensure that you confirm the pick up date with the Conference Unit once the shipping has been organised.

Accompanying Persons:

Delegates travelling with accompanying persons should clearly mention this information, with the full name of the accompanying person(s), when submitting their request. The accompanying persons are requested to submit their own request for a Letter of Invitation and to mention the name of the delegate they will be accompanying.

Deadline:

  • The deadline for submitting a request for a Letter of Invitation will be 14 October 2014.

  • No letter will be processed after this date.

  • Submit your request early for a better planning of your attendance.